Bookkeeping and Payroll

Every report, every decision, every tax return rests on what is in your books.

If the numbers going in are wrong, everything built on top of them is wrong. FYW manages your bookkeeping and payroll - in Xero, accurately, on time - so your numbers can actually be trusted.

Find Out What's Wrong

No commitment,
Free initial consultation with a senior adviser.

10+

Years working with Australian founder-led businesses

Xero Platinum Champion Partner

Registered BAS Agent

CPA Australia Member

“You speak with someone who actually understands your business, not whoever happens to be available.“

WHY THIS MATTERS

Your books are the foundation. If they are wrong, everything built on top of them is wrong.

01

Books that compound errors

A miscoded transaction. An unreconciled invoice. Left until later - which keeps moving. By tax time, months of errors are embedded in the data and fixing them takes significantly longer than maintaining them correctly would have.

02

A bookkeeper you have outgrown

What worked for five staff does not work at twenty. Volume increases, complexity increases, and the same approach produces unreliable results at a different scale. Outsourcing bookkeeping to a firm that Scales with you is the fix.

03

Two firms, one gap

When your bookkeeper and your accountant are separate providers, they work from different systems with different visibility. When something goes wrong, the accountant finds out months later, not when there was still time to act. FYW does both, one system, no gap.

WHAT IS COVERED

Everything included in a FYW tax engagement

  • Bank Reconciliation
  • Accounts Payable
  • Accounts Receivable
  • Transaction Categorisation
  • Year-End Adjustments
FYW manages your bookkeeping in Xero - transactions coded, bank accounts reconciled, accounts payable and receivable tracked. Every entry is reviewed for accuracy before it is locked. At year end, adjustments are made to prepare the books for your tax return. When your books are current and accurate, every report, every forecast, and every tax lodgement is built on numbers you can trust.
  • Payroll Processing
  • Single Touch Payroll (STP) Reporting
  • Superannuation Processing
FYW processes your payroll - pay runs calculated, STP reporting lodged, and superannuation processed according to the contribution schedule. Your staff are paid on time. Super is tracked and processed before the deadline. If payroll tax or other obligations arise as your business grows, FYW manages them as part of the engagement.
The services that apply depend on your business size, structure, and payroll complexity. Scope is confirmed in the discovery call.
See the Timeline

HOW THIS WORKS

What FYW actually does - and when.

Not a one-off cleanup. A structured rhythm that keeps your books current.

Bookkeeping accuracy depends on the quality and timeliness of the data coming in. FYW works from your bank feeds and the documents you provide - categorising transactions, reconciling accounts, and flagging anything that needs attention. The more current your data, the more current your books.
ONGOING
Transactions categorised. Payroll processed. Nothing left to accumulate.

As transactions come through your bank feeds and connected accounts in Xero, FYW categorises and reconciles them. Anything that needs clarification is flagged promptly - not left to accumulate into a month-end problem.

Payroll is processed on your agreed schedule - fortnightly or monthly. Single Touch Payroll (STP) is lodged with the ATO each pay run. Super guarantee is calculated each quarter, confirmed with you, and tracked against the ATO deadline. Payment is made from your business account.

Accounts payable and receivable are maintained throughout - so outstanding invoices are tracked, supplier payments are recorded, and nothing sits unreconciled.

EACH MONTH END
Reconciliation complete. Books closed. Ready for reporting.

At the end of each month, FYW completes the bank reconciliation and closes the books - once your transactions and documents are current. This is the foundation that makes management reporting possible, and the set of numbers that feeds your BAS and annual return.

When books are maintained accurately each month, management reports can be delivered on time - without scrambling to reconcile data that should have been current weeks ago.

YEAR END
Clean books. Smooth handover to tax.

At year end, FYW completes the year-end adjustments - prepayments, accruals, and any corrections required - so the accounts are accurate before the annual tax return is prepared. There is no scramble to reconcile months of data. The books are already right.

The compliance obligations that apply to your business depend on your structure, your staff, your revenue, and your industry. The exact scope is confirmed in the discovery call and reviewed as your business changes.
WHAT CHANGES
What working with FYW looks like when your books are finally right.

Numbers you can trust

Every report, every tax return, every management conversation starts from accurate data. You are not second-guessing the figures before you act on them.

Payroll that runs without you

Payroll is processed on schedule. STP is lodged each pay run. Super obligations are calculated and confirmed each quarter. Your team gets paid correctly and you stay compliant - without it requiring your attention.

A month end that closes cleanly

When your data is current, the books close cleanly each month. Management reports can be produced on time. The numbers are ready before you need them.

Tax time with no surprises

When BAS and annual return time arrives, the books are already reconciled. The figures are accurate. The accountant is not spending time fixing data - they are spending time on your tax position.

Team

Freedom
Your Way

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Working with founder-led businesses across Australia

FREE RESOURCES

Not sure if your current bookkeeping setup is working?

Download the FYW Financial Health Check, a practical tool for founders who want to know exactly where their business stands before their next big decision.

What's included

  • Identify where your cash is going and why
  • See which parts of your business are working and which are not
  • Know what to ask your accountant and whether they have the right answers
CLIENT RESULTS

What this looks like for real businesses.

Three businesses stayed ahead of their tax position. Yours could be next.

Book My Discovery Call

"Having a proactive, trustworthy team behind our finances has given us total confidence, reduced our stress, and allowed us to focus on scaling our operations."

  • Expanded FYW services across multiple business entities as needs grew
  • Consistent support and dedication maintained through firm's own growth and evolution
  • Enabled confident scaling without financial anxiety
Elisia Florio Operations & Finance Manager
Multi-Entity Business 10+ Years Partnership

"The professionalism, expertise and ongoing support provided by Maria and Freedom Your Way have made managing my business finances far more efficient and stress-free."

  • Xero and Dext implementation streamlined BAS and tax returns to minimal monthly process
  • Clear, practical explanations enable informed decision-making
  • Responsive support — questions answered promptly with actionable guidance
Judy Business Owner
Designer Tan Creative Services small business

"They are proactive and genuinely care about our business. I know we are in good hands with them."

  • Expert, knowledgeable team across full range of services
  • Expedient and thorough- delivers on commitment
  • Creates peace of mind through genuine care and accountability
Debbie P. Founder
Where Pigs Fly Farm Sanctuary agricultural/not-for-profit

"When they are around you know you are in safe hands — it's a pleasure working with FTA because they are detailed, focussed, intelligent and driven."

  • Partnership from start-up through business growth
  • Detailed, intelligent approach that prioritises business protection Creates
  • confidence through proactive presence and engagement
Kevin C Business Owner
Lions National Projects Pty Ltd construction / projects

"Maria proved to be a gem! The process was seamless, and she managed to help me get a far better outcome than I would have - and get everything done on time."

  • Solved complex tax problem quickly despite interstate operating model
  • Seamless process - minimal friction despite distance
  • Expert outcome delivered — turned crisis into opportunity
Carolyn P Business Owner
CTP Consulting Consulting consulting, interstate

"I can't ever see myself wanting to work with another accountant. She's your go-to, worry-free, experienced teammate that you can count on."

  • Navigated complex personal and business tax landscape over many years
  • Exceptional qualification combined with genuine care for client outcomes
  • Reliable, trustworthy partnership that eliminates financial anxiety
Marc A Business Owner
Personal & Complex Business Taxes Multi-Service / Advisory
THE TEAM

Senior advisors who know your business. A team that makes sure nothing falls through.

Every FYW client has a named senior advisor — one person who is accountable for your engagement, knows your compliance calendar, and flags issues before they become problems. That advisor does not work alone.

Maria Andreeva

Founder
in

CPA · Registered Tax Agent · Registered BAS Agent · Xero Platinum Champion Partner 16+ Years Experience

Darren Xerri

Chief Operations Officer
in

Business Coach MBA, Wize Certified Business Coach

Bec Irvine

Senior Client Manager
in

5 years experience in this role, 21 years experience in the Tax world pre the 5 years Bachelor of Commerce, BAS agent

Adam Ogues

Senior Client Manager
in

CPA, NTAA. Bachelor of Business & Commerce 25 years experience Taxation and Business Advisory

THE NEXT STEP

Clean books make everything else possible.

Accurate bookkeeping is the foundation. But the numbers in your books only become useful when they are turned into a clear financial picture, one that tells you what is actually happening in your business and what to do about it.

FYW's management reporting service takes what is in your books and produces a monthly report in plain language: profit and loss, cash position, KPI summary, and one priority action item. Delivered by the 15th. Before you have to ask.

See What Reporting Does
COMMON QUESTIONSQuestions we hear most often.

Xero is our preferred platform for all bookkeeping and payroll work. If you are already on Xero, we connect and optimise. If you are not, we discuss migration and setup in the discovery call.

It is one of the most common situations we start with. Bringing books current is part of the onboarding process. We assess what needs to be done in the discovery call and factor the catch-up work into the engagement scope.

Yes. FYW manages the transition - obtaining access to your accounts, reviewing the existing work, and establishing the ongoing rhythm. You do not need to manage the handover yourself.

Payroll complexity is factored into the engagement scope in the discovery call. FYW processes payroll for businesses with varying award rates, part-time and full-time staff, and different pay cycles.

The books FYW maintains are the same books that feed your BAS and annual tax return. When books are maintained correctly throughout the year, tax time is a confirmation - not a catch-up.

FYW works from your bank feeds in Xero and the documents you provide - invoices, receipts, supplier bills. The more current and complete your documents, the more current your books. We flag anything that is missing and tell you exactly what we need.

RELATED READING
Useful reading for founders thinking about bookkeeping and payroll.

ADVISORY

Bookkeeper, accountant, or advisory partner. Which one does your business actually need?

As your business grows, what you need from your financial team changes. Here is how to know which stage you are at.

Read article

ADVISORY

What you are missing from your accountant

Most founders assume their accountant is doing everything they should be. Most are wrong. Here is what a proactive accounting relationship actually looks like.

Read article

CASH FLOW

Why profitable businesses run out of cash

You are making money on paper but the bank account tells a different story. This is one of the most common problems at this stage.

Read article

READY TO START

Find out what your books actually look like right now.

Book a 30-minute discovery call . We will get a clear picture of where your bookkeeping and payroll currently stand, what needs attention, and what working with FYW would look like for your business. No obligation.

Find Out Where I Stand

No commitment,
Free initial consultation with a senior adviser.

Bookkeeping services for small business in Australia

Freedom Your Way provides bookkeeping services for founder-led businesses across Australia. Our team manages bank reconciliation, accounts payable and receivable, transaction categorisation, and year-end adjustments - so your books are current and your numbers can be trusted.

We work with growing businesses that have outgrown a part-time bookkeeper or a manual bookkeeping process. Whether your books are behind, your current bookkeeper is no longer keeping pace, or you are looking to outsource bookkeeping for the first time, FYW provides a Xero-based bookkeeping service that keeps your accounts accurate each month.


Bookkeeping services from FYW are part of an integrated engagement - meaning the books that feed your BAS and tax return are maintained by the same firm that lodges them. One firm. One set of numbers. No gap between your bookkeeper and your accountant.

Payroll processing services for Australian businesses

FYW provides payroll processing services for Australian businesses - handling payroll on a fortnightly or monthly cycle, lodging Single Touch Payroll (STP) reports with the ATO each pay run, and confirming superannuation obligations each quarter ahead of the ATO deadline.

Payroll for a growing business is one of the highest-risk areas of compliance. Award rate complexity, leave management, STP obligations, and super deadlines all create recurring obligations that need to be managed accurately and on time.

FYW manages payroll as part of the same integrated engagement as bookkeeping, tax, and management reporting. Founders in Sydney, Melbourne, and Brisbane working with FYW have payroll handled as part of one ongoing relationship.

When does your business need more than a bookkeeper

Most founder-led businesses start with a bookkeeper - someone who manages transactions, reconciles the bank, and processes payroll. As the business grows, the bookkeeping complexity grows with it.

When does a business need more than a bookkeeper? The signal is usually gradual. The books are consistently behind. The management reports are unreliable. Tax time is a scramble because the year-end figures do not match expectations.

At this stage, the right solution is an accounting firm that handles bookkeeping as part of an integrated engagement - including payroll, BAS, tax returns, and management reporting. FYW provides bookkeeping services for small business as part of a full-service engagement. One firm. Everything covered.